Reimagining Meetings: Innovative Approaches for the New Year

Blog / Stoney Creek Hotels / Reimagining Meetings: Innovative Approaches for the New Year

As the New Year dawns, it’s the perfect time to reevaluate the way we approach meetings and training sessions in the professional sphere. It’s not just about disseminating information; it’s about fostering an environment where innovation thrives, teams bond, and individuals feel empowered from day one.
Here are some transformative strategies to revamp the typical meeting or training session and kickstart the year on an engaging note:

Get Out of the Office

Stepping out of the office confines and into a new, local setting can be a game-changer for productivity in meetings. The change of scenery offers a breath of fresh air, sparking creativity and fostering a different perspective among attendees. Whether it’s a cozy cafe, a vibrant park, or a nearby conference center, a new setting eliminates the typical workplace distractions, allowing for more focused discussions and innovative thinking. Being in a new environment encourages engagement and breaks the monotony, revitalizing the energy within the group. Additionally, local venues often provide unique amenities or settings that can stimulate brainstorming and problem-solving, ultimately leading to more productive and fruitful meetings.

Understanding Your Team Dynamic

Before the session even begins, delve into understanding your team’s personalities and traits. Leveraging personality assessments helps in creating effective groups with diverse strengths, including leaders, problem solvers, implementers, and motivators. This strategic grouping fosters collaboration, ensuring diverse ideas come to the forefront right from day one. Personality questionnaires like The Predictive Index are great tools for understanding your teams and where each will excel.

Foster Intimate Connections with Breakout Sessions

Large settings can often feel overwhelming for new hires. Break the ice and encourage camaraderie by organizing intimate breakout sessions where personalities identified earlier can collaborate effectively. This not only facilitates smoother interactions but also helps in building a sense of comfort among team members. Find a space where teams can relax a bit, like a seating area or gathering space that feels secluded yet in the same area as the rest of the teams.

Inject a Dash of Refreshment

Long training sessions can drain both hosts and attendees. Incorporating unique activities or breaks within the session breathes fresh air into the room. Activities like brainstorming sessions for new ideas or relaxing exercises like yoga or meditation help break the monotony, fostering a more engaged and rejuvenated environment. Gauge the crowd- if you feel like you’re losing them, have this activity in your back pocket, or start the meeting off with this type of activity to have the crowd feeling refreshed and ready to rock and roll.

Interactive Onboarding Sessions

Move away from mere information sharing. Engage new hires by involving them in discussions. Encourage participation, opinions, and experiences related to the topics discussed. This not only promotes active learning but also creates a platform for them to contribute right from the onset. By creating a space where employees feel comfortable in asking questions and gaining clarity on new topics, you will create a foundation for faster learning and boost morale.

Implement the Buddy System

Enhance the learning experience by pairing new hires with current employees. This one-on-one approach fosters a comfortable environment for questions and clarifications. In the absence of such resources, appoint team leads within smaller groups to ensure every individual feels heard and understood.

Concluding on a Constructive Note

At the end of the training or meeting, gather feedback from the entire group. This review session helps in identifying what worked well and areas that could be worked on, fostering a culture of continuous improvement.


Apart from the session dynamics, a conducive meeting space plays a pivotal role in keeping attendees engaged and inspired. When you’re searching for a place to host your meetings, look for these elements:

Flexible Layouts

Spaces that offer adaptable layouts are crucial. They should cater to different meeting styles, whether it’s a traditional boardroom setup for discussions or collaborative, open environments for brainstorming sessions. Look for venues that provide movable furniture, partitions, and modular setups. These elements allow customization based on the specific needs of the event or meeting, ensuring maximum efficiency and engagement.

Technology Integration

In today’s digital age, seamless technology integration is paramount. A meeting space should be equipped with cutting-edge audiovisual equipment, high-speed Wi-Fi, and tech-savvy amenities to support presentations, video conferences, and interactive sessions.

Unique Aesthetics

Diverse themes and creative designs within the meeting space can significantly impact the overall ambiance. When scouting for a venue, look for spaces that offer different aesthetics for various areas. For instance, a nature-inspired room, a modern tech-themed area, or a cozy, intimate setting can cater to varied preferences and purposes. Creative lighting, artwork, or decor can be used strategically to evoke specific moods, ensuring each space has its own character and charm.

Outdoor and Unconventional Spaces

Don’t limit your search to traditional meeting rooms. Utilizing outdoor areas, rooftops, gardens, or unconventional spaces within or around the venue can offer a refreshing change of scenery. These spaces can invigorate discussions and encourage out-of-the-box thinking. Consider venues that provide amenities like fire pits, lounge seating, or outdoor projectors to create unique and memorable experiences.

Why Stoney Creek Hotels

Stoney Creek Hotels embodies the epitome of an ideal meeting space that ticks off all the essentials for an exceptional gathering. With an innate understanding of the nuances that make a meeting truly impactful, Stoney Creek Hotels seamlessly integrates every crucial element. Our venues boast flexible layouts that effortlessly transform to accommodate various meeting styles, whether it’s fostering collaborative discussions or facilitating structured presentations. Moreover, our commitment to technology integration ensures that state-of-the-art AV equipment and tech-friendly amenities are readily available, empowering seamless presentations and interactive sessions.

What sets Stoney Creek Hotels apart is our dedication to providing unique aesthetics across our spaces. Each venue offers a distinct ambiance, from nature-inspired settings to modern, tech-driven spaces, ensuring a tailored experience for every gathering. This diversity allows companies to curate an atmosphere that resonates with their specific objectives, fostering an environment conducive to creativity and engagement.

As an added plus, Stoney Creek Hotels stand out by offering unconventional and outdoor spaces, enriching the meeting experience. Whether it’s utilizing our scenic outdoor areas or unique gathering areas in front of the fire, we provide the perfect backdrop for discussions that spark innovation and inspire fresh perspectives.
For a company keen on welcoming new hires into their fold with an unforgettable training experience, Stoney Creek Hotels is the perfect choice. As we step into the New Year, let’s embrace these innovative approaches to transform meetings and training sessions into vibrant, collaborative experiences that inspire growth and productivity from the outset.

Happy New Year!